User guide / Workload and resources / Estimating a task's workload
Time, workload and budgetEstimating a task's workload
Enter a task's planned workload and split it between its assignees.
1 min read updated October 2026
Planned workload shows the time needed to complete a task. Compared with the time actually spent, it helps anticipate overloads and track drifts.
Entering the planned workload
In the task's sheet, the Workload section offers two modes:
- Direct entry — you enter the task's total workload.
- Sum of subtasks — the task's workload is the sum of its subtasks' workloads.
Splitting the workload between assignees
When several people work on a task, split the workload between them. This split feeds each person's workload in the Resources view. If the total split differs from the overall workload, the gap is flagged.
Planned and actual
Next to the planned figure, the Actual column shows the time already logged by each person in their timesheet.
Good to know: for a workload to be spread over time, the task needs start and end dates.
Frequently asked questions
Is the workload shown in hours or in days?
It depends on your organisation's setting. Gladys converts automatically based on the length of a working day.
What happens for a task with no assignee?
Its workload appears on the "Unassigned" row of the Resources view, waiting to be allocated.