Trello alternative: when Kanban is no longer enough
Trello is ideal to get started with Kanban. When your projects grow (schedules, dependencies, workload, budget, portfolios), Gladys takes over without losing simplicity.
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Trello made Kanban popular: columns, cards, drag and drop. To get started, organise a small team or follow a flow of tasks, it is simple and effective.
Then projects grow. You need dates that follow on from each other, milestones, to know who is overloaded, to track a budget and to present the progress of several projects to management. A Kanban board alone is no longer enough.
5 signs you have outgrown Kanban
- You copy your card dates into a Gantt chart in Excel
- You don't know who is available next week
- The project budget lives in another file
- You rebuild the progress report by hand for each steering committee
- You juggle many boards to follow all your projects
Keep Kanban, add steering
In Gladys, Kanban stays at the heart of daily work: customisable columns, cards with cover images, drag and drop. But the same tasks also show up as a Gantt chart (with dependencies and milestones), a list (with your columns and a Total row), a calendar or a mind map.
| Need | Trello | Gladys |
|---|---|---|
| Kanban board | The core of the tool | Included, with custom statuses |
| Planning | Timeline view depending on the plan | Gantt with dependencies, milestones and reference milestones |
| Several projects | Separate boards | Portfolios, dashboard and multi-project Gantt |
| Workload and time | Through add-ons | Planned workload, Resources view, timesheet |
| Budget | Through add-ons | Native Budget view |
| Vendor and hosting | International vendor | French vendor, hosted in France |
Moving from Trello to Gladys
- 1Export your Trello boards, then copy your cards into the Gladys Excel import template.
- 2Import the file: one project per board, one task per card.
- 3Recreate your columns as statuses in the Kanban view.
- 4Add dates: your tasks immediately show up in the Gantt chart.
Frequently asked questions
Is Gladys more complicated than Trello?
You can start with the Kanban view only. The other views (Gantt, budget, resources) come in when you need them.
Can we collaborate like in Trello?
Yes: comments and @mentions on tasks, per-project discussion, attachments and document co-editing.
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